Time management for eLearning Specialist

Time management is a crucial element for the eLearning Specialist: having specific techniques for time management is that extra that allows freelance professionals to increase their productivity without quality decreases. 

The advantage of eLearning Specialists lies in being able to decide how to organize themselves day by day, but this does not represent a starting point, rather a point of arrival: that is, one learns, over time, to manage the commitments, to distribute them in the week, to say no, to postpone when appropriate and sacrifice when necessary. The responsibility is ours alone.

For good time management, it is necessary to adopt a series of suitable techniques and tools, which will make us reflect on the quality of the individual tasks (tasks) and allow us an easy collaboration of the same in the weekly calendar.

It is also important to distinguish the important commitments from the less important ones, the urgent ones, from the less urgent ones, in order to thin out the to-do list and really focus on what matters: This means increasing productivity for the same amount of time available. But it also means saving emotional energy and money, because we will have spent as little time as possible to achieve our goals.

Time management with the Einsenahuer matrix

There are various tools for time management. Perhaps the best known and most useful for skimming tasks and being able to use them on the agenda is the so-called “Einsenauher matrix“, ie a four-quadrant grid in which the individual tasks are placed, classified according to four criteria:

  • important and urgent;
  • important but not urgent;
  • not Important, but urgent;
  • neither important nor urgent.

The four combinations identify four quadrants, within which we will place each individual task, redefining it and placing it appropriately in the time available to us.



Important and urgent tasks (crisis)

The first quadrant is that of the crisis, that is, it gathers all those tasks characterized by the coexistence of urgency and importance: if it is urgent and important you must do it now, you cannot postpone or risk a damage. Furthermore, this kind of task cannot be delegated, you have to do it in person, given the certainty of the task itself.

Important but non-urgent tasks (quality)

The second quadrant classifies quality, that is to say, here are found all those tasks that are important, but not urgent. This means that the greater availability of time (given the lesser urgency) allows us to devote ourselves to these tasks in an adequate way: they are activities that nevertheless have a priority role, because they are classified as important and are therefore not delayed much.

Urgent but non-important tasks (delegable)

These are routine tasks, which must be performed as soon as possible, but do not characterize the main activity, they do not have a fundamental role for the well-being of the activity. The lack of importance and the urgency of these tasks strongly advises their delegability to third parties, with consequent release of time for you.

Neither urgent nor important task (useless)

Are we sure that these tasks are actually relevant? It would be much better to eliminate them, or at most delegate them. They must not spend significant time and resources, given their limited importance.

What is the winning strategy in time management?

Well, it is visually immediate to understand it: you have to deal as much as possible with the quality dial.

If you take care of the important tasks with due perseverance, you will free up your time, because you will be able to delegate to third parties the less important but urgent tasks, eliminating unnecessary or unproductive tasks, avoiding running into crisis situations for having procrastinated too much the important tasks , to the point of making them even urgent.


Image credit: Background photo created by freepik – www.freepik.com 

If your are searching for an eLearning consultation or your have the necessity to hire a partner for elearning design and development, call me using the following survey. 

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